Document Controller

Job Specification: Document Controller/ Administrator Co-Ordinator

Full Time: 40 Hours per week (Monday – Thursday 8:30 – 5pm Friday 8:30-4pm)

21 Holidays + Bank Holidays

Document Controller

Transferring files between internal and external systems

Management of system workflows

Understanding, creating and applying naming conventions, altering and uploading documents accordingly

Uploading approval drawings, monitoring portals for drawing comments or received information, and downloading client comments for internal review across various project portals

Collating and sending operating and maintenance manuals for clients

Updating and maintaining a library of existing manuals & documentation to bring in line with company standards

Creating and updating site-specific risk assessments and method statements (RAMS)

Updating project and delivery tracker information across all projects

Sending of CAD drawings for approval with project-specific information

Answering inbound calls and directing accordingly

Supporting the pre contracts design manager with ad hoc tasks

Other tasks / general:

Answering inbound calls and directing accordingly

Supporting the pre contracts design manager with ad hoc tasks

Other administrative tasks and duties as assigned

Experience:

Communication

Teamwork & relationships

Document management

Computer literate

Training and qualifications

GCSE level A-C

Full training given

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