Description

Programme Assistant – Obesity Action Scotland

Grade 2 – £ 23,003 Fixed Term – 4 months (pro rata 0.3 or 0.4FTE: 10.5 – 14 hours per week)

(Flexible work pattern can be negotiated, weekly hours will be fixed by agreement at either 10.5 or 14hours)

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiration, and we are committed to living these values and behaviours through the way we work and interact with each other.

The College promotes an agile, flexible workforce and while this is a full‐time post, applications from individuals seeking part‐time, job‐share, or flexible working arrangements are welcome.

The College has introduced hybrid working which enables employees to work from both their home and in the College. As part of this arrangement, employees are required to spend at least 50% of their working time in the College, with the days being subject to the needs of the business.

The Role

The Programme Assistant will provide administrative support within Obesity Action Scotland. Obesity Action Scotland is a national advocacy organisation concerned with preventing overweight and obesity through improved diet and food environments. Obesity Action Scotland is hosted and supported by the Royal College of Physicians and Surgeons of Glasgow.

Reporting to the Head, the Programme Assistant ‘s responsibilities will include:

  • Organising and supporting the head in efficient running of the unit including diary, correspondence, spreadsheet and database management
  • Organising and co-ordinating meetings, communications and events
  • Tracking and monitoring unit finances and preparing financial reports
  • Producing minutes and records of meetings including the organisation’s Steering Group
  • Liaising with a variety of external stakeholders

About You

The postholder will require the following.

  • Proven administrative skills
  • Strong oral and written communication skills
  • Good planning and organisational skills including attention to detail
  • Excellent IT skills including the use of databases and Microsoft Office
  • Significant level of numeracy to track finances
  • Strong interpersonal skills in order to interact effectively with a wide range of internal and external stakeholders.
  • Evidence of good and effective team working
  • Knowledge of digital tools such as Mailchimp, Eventbrite
  • Knowledge of General Data Protection Regulations (GDPR)
  • Discretion and sensitivity are essential
  • A degree level qualification or minimum 12 months experience in a similar role

Benefits

40 days holiday

Pension

Life Assurance Benefit

Enhanced Sick Pay, Maternity, Paternity and Adoption pay

Wellbeing Benefit

Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available on our website)

The closing date is Friday 28th February 2025. However, we will assess applications as they are received and call successful applicants for interview.

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR).