Records Administrator

Records Assistant
Location: Edinburgh
Hours: Full-time, Monday to Friday, 9am – 5pm (33.75 hours per week)
Contract: Permanent

The Role
We are seeking a Records Assistant to join our Office Services team, providing essential support to legal and tax colleagues. This role focuses on managing and maintaining files, deeds, and documents, ensuring accurate record-keeping and compliance with internal policies.

The successful candidate will be responsible for handling document storage, retrieval, and scanning, ensuring that information is efficiently managed and accessible when required. Strong organisational skills, attention to detail, and the ability to work both independently and within a team are key to success in this role.

Key Responsibilities

Process requests for files, deeds, and documents, ensuring accurate logging and retrieval.
Enter and maintain document records in internal systems before sending them to off-site storage.
Scan and electronically store Wills, Powers of Attorney, and other deeds.
Assist with the smooth running of deliveries and pickups within the office.
Process returned files and documents, ensuring compliance with the firm’s File Retention Policy.
Conduct regular reviews of stored files, ensuring proper organisation and adherence to record-keeping policies.

What We’re Looking For

Experience in a similar records or administrative role within a professional environment.

High attention to detail and accuracy to maintain data integrity.
Excellent communication skills (written and verbal) to liaise with colleagues across all levels.
Strong organisational skills, with the ability to multitask and prioritise workloads effectively.
Proficiency in Microsoft Office, with full training provided on internal systems.
Ability to work independently and as part of a team, ensuring smooth daily operations.

Why Apply

Join a supportive and well-structured office services team.

Play a key role in maintaining accurate legal and tax records.
Enjoy a stable, full-time position with a structured work schedule.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.