Description
Operations and Accounts Administrator (Admin and Accounts focused)
Location: Banbury Town (Hybrid – 1-day work from home after probation)
⏰ 35 hours per week – flexible hours offered
Salary: Up to £28,000 per annum (DOE) for a 35-hour week offering flexible hours – WoW!
Start Date: ASAP
Are you an Excel-savvy administration or accounts professional with a keen eye for detail and a knack for handling large volumes of data? Do you enjoy working in a fast-paced environment where accuracy is key?
We have a niche opportunity for an Excel-oriented Administrator / Accounts Assistant who wants to move away from general admin or standard purchase ledger tasks (matching, batching, coding) into a more a data-driven operational support function.
We’re looking for a *** Operations and Accounts Administrator *** to play a pivotal role in administration support for payroll preparation, data management, and invoicing. This position offers the opportunity to take ownership of client account processes, ensuring all data is accurately managed and financial transactions are processed smoothly.
NOTE – This role would suit a STRONG ADMINISTRATOR as well as an ACCOUNTS ADMIN professional.
What You’ll Be Doing:
✔ Data Management in Excel – Using pre-written VLOOKUP formulas to manage and validate data / information exported from a CRM system.
✔ Processing Payroll & Expenses – Supporting a monthly payroll process, receiving timesheets, expenses, and ensuring all transactions align with contracts.
✔ Invoicing & Financial Transactions – Importing transactional data into Xero to generate client Sales Ledger invoices and set up payments for approval.
✔ Banking & Payments – Preparing BACS payments and updating bank details in the system.
✔ Client & Contract Management – Checking contract details (rates, terms, etc.), liaising with clients to resolve discrepancies, and chasing missing information.
✔ Process Improvement – Identifying ways to enhance efficiency and accuracy in financial operations.
What We’re Looking For:
✅ Excel skills – Ideally confident with formulas, VLOOKUPs, and data manipulation (or keen to learn).
✅ Experience in Office or Accounts administration, to a high level and ideally including payroll, or invoicing (Xero experience is a plus), however full training will be provided.
✅ Exceptional attention to detail – Accuracy is key when working with large datasets.
✅ Ability to multitask – Comfortable juggling multiple tasks and following up on outstanding information.
✅ Great communication skills – Able to liaise confidently with clients regarding contracts, invoices, and queries.
✅ A proactive and accountable mindset – In time, you’ll have ownership of payroll for specific clients, so reliability is essential.
Perks & Flexibility:
35-hour week with flexible start times and a choice of a 30-minute or 1-hour lunch: 9:00 AM – 5:00 PM (1-hour lunch) – Standard hours, or something like 8:30 AM – 4:00 PM (30-min lunch)
Hybrid working – 1-day Work From Home after probation
Full training in Xero & payroll processes provided
If you enjoy working with data and Excel and have solid experience in administration or finance admin within a structured, deadline-driven role, we’d love to hear from you!
Apply now
