Description

Job Opportunity: Project Administrator We are looking for a detail-oriented Project Administrator to support our Project Management team. You will play a vital role in ensuring smooth project operations by managing client communications, coordinating meetings, and assisting with documentation and reporting. About the Role Client & Stakeholder Engagement:

  • Meet and greet visitors attending site for project management meetings.
  • Coordinate visits with Project Managers and manage necessary bookings for site attendance.
  • Liaise with project contacts to keep stakeholders informed.
  • Attend key project meetings (KOMs) for minute taking and distribution, helping stakeholders align on project goals and progress.

Project Coordination:

  • Assist in preparing and distributing bi-weekly/monthly progress reports and ensure documentation is properly filed.
  • Compile and prepare project and technical documentation for client submissions.
  • Manage and coordinate client and expeditor visits, including scheduling FATs, conference room bookings, and arranging visitor lunches.
  • Support Project Managers and the Head of Projects with general and ad hoc tasks.
  • Expedite documentation to ensure timely submissions and flag potential risks to mitigate project delays.
  • Help maintain and update project schedules, ensuring deadlines are met and potential delays are communicated.
  • Assist with procurement entries for work orders and BOM amendments when necessary.

Systems & Administration:

  • Ensure project information is up-to-date on internal systems (AX and CRM), paying attention to product delivery dates.
  • Coordinate project meetings, preparing agendas, taking minutes, and distributing them.
  • Compile and chase job pack documentation required to start production.
  • Handle general administrative tasks for the Project Management team as needed.

Benefits

  • Company pension
  • Early finish on Fridays
  • Cycle-to-work scheme
  • On-site parking
  • Sick pay
  • Tea, coffee, milk, and fresh fruit provided

Schedule: Monday to FridayLocation: On-site, in person If you’re highly organised and have excellent communication skills, this could be the perfect role for you. Hit apply or contact Lewis Woollard direct on .