The Role

The Human Resources directorate have an excellent opportunity to work in our Medical and Dental Services team. This role has a focus on Employee Relations including conduct, grievance, attendance etc across all grades of medical and dental staff. In addition, you will be involved with medical and dental specific processes including New Deal/Working Time for Junior Doctors, Job Planning Process and Discretionary Points.

About You

You will have experience of working in an HR environment and an understanding of HR policy and procedures. You should be confident in proactively providing advice and guidance to employees and managers. You will have proficient knowledge of IT systems and general administrative experience.

We understand that some of the processes (New Deal, Job Planning, Discretionary Points) within medical and dental services are unique to doctors and you may not have experience of these. We have standard operating procedures in place to support these processes on a cyclical basis throughout the year. Full training and guidance will be provided.

About the Team

Our HR Medical and Dental team are a small dedicated team, managing all aspects of HR for our doctors including consultants, specialty and associate specialists, junior doctors etc across Lanarkshire.

Job Purpose

Working within the HR Medical and Dental Services Team, the purpose of the role is to assist the employee relations process and additional medical and dental process work. The role will include the following: –

Employee Relations

• Provide HR support to managers for employee relations processes participating in investigations, attendance meetings etc.
• Support the Senior HR Advisor/HR Advisor in employee relations (disciplinary, grievance, dignity at work etc) cases and in line with the National Workforce Policy and Process.
• Maintaining absence reporting, identifying triggers and trends in line with policy, providing reports as appropriate in relation to attendance and other employee relations cases.
• Daily supervision of an HR Assistant.
• Providing support and development to line managers in their learning and development of HR policy, procedures and process.
• Reviewing enquiries via HR Service.

Annual Career Grade Doctor Job Planning Process

• Supporting the annual job planning process, ensuring that the appropriate policies and procedures are being followed and that agreed timescales for the job planning cycle are adhered to and job plans signed off.
• Communicate with Career Grade Doctors to provide advice on the job planning process and timescales.
• Review any amendments to the previous job plan and ensure approval from the appropriate Medical Directors.
• Support the HR Manager and Senior HR Advisor in providing advice and guidance on contractual issues in relation to job plans, including mediations and appeals when required.

Consultant Discretionary Points Process

• Support the administration of the annual discretionary points process for Consultants. E.g. scheduling appointments, communicating timescales etc.
• Prepare appropriate paperwork for each Discretionary Points decision making group.
• Assist in making contractual changes following the outcome of the process.

New Deal/DRS/Junior Doctors Monitoring

• To develop rotas for Junior Doctors that are compliant for New Deal/ Working Time Directive (WTD) through the DRS (Doctors Rostering System).
• Communicate and provide advice and guidance to ensure awareness of NHS Lanarkshire policies and procedures to medical and dental managers and ensuring that medical and dental managers have an awareness of any changes in employment legislation and the associated practical implications/barriers to understanding by advising on the HR implications e.g. WTD, New Deal for Junior Doctors.
• Providing and communicating on HR and technical advice on the on-going necessary changes to meet the requirements of Medical Training and Medical Careers for Junior Doctors. To develop knowledge of the Terms and Conditions of Service to provide factual information and advice to all staff.
• To assist in the bi-annual monitoring process ensuring that monitoring returns are co-ordinated, returned, analysed and verified for hours and rota compliance in accordance with the New Deal and WTD.

Additional

• Assisting the HR Advisor in all aspects of their role to ensure that an efficient and effective service is maintained.
• To assist the department in all aspects of administration activities within the HR Medical and Dental Services department including recruitment.

Organisational Position

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we’ll need you to bring

HNC/HND/Certificate in Personnel Practice or equivalent experience in an HR environment.

Knowledge of Best HR Practice, Human Resource Policies and Employment Legislation.

Excellent interpersonal, communication and influencing skills.

Excellent organisational, time management and prioritisation skills.

Excellent numeracy skills.

Excellent IT, Internet and keyboard skills.

Knowledge of the full MS Office suite.

Knowledge of databases and HR information management systems.

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Kirklands, Fallside Road, Bothwell

The working pattern for this role Mon-Thu 9:00-5:00; Fri 9:00-4:30. A non-contractual hybrid working arrangement is in place with 60% office and 40% home.

Looking to find out more?

If youre looking to find out more, then we would love to hear from you!

Please contact Alana Crawford, Senior HR Advisor on alana.crawford@lanarkshire.scot.nhs.uk

For enquiries regarding the application form or recruitment process, please contact David Murray, Recruitment Administrator on david.murray3@lanarkshire.scot.nhs.uk

(Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshires benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If youre looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately
• Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub – https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser ‘Google Chrome’ or ‘Microsoft Edge’ when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

In NHS Lanarkshire we are committed to recruiting a workforce that fully reflects the diverse make-up of our society. A place where every individual can thrive, develop and succeed based on skill, knowledge and talent, regardless of race, disability, gender, sexual orientation, care experienced* or any other dimension that can be used to differentiate people from one another.

We anticipate a high level of interest in this position and may close the advert once sufficient applications are received. Please complete and submit your application early.

*Care experienced applicants are people who live/have lived with foster parents/kinship carers or who live/have lived in a residential childrens setting/secure unit.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Lanarkshire will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer. If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week until the department can meet the requirements without impacting patient safety – you will, of course, be remunerated accordingly. NHS Lanarkshire is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so.

NHS Lanarkshire Recruitment Website

Care to join us?