Description
FinTech RS are recruiting on behalf of our client for an Accounts Payable Assistant based in Aberdeen. This is a permanent, full time position, with Hybrid working available.
Main duties include:
- Receive, check, process and pay all 3rd party invoices and expenses
- Maintain Contractor spreadsheets and update relevant logs and accounting records.
- Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day.
- Ensure all invoices are correctly authorised before payment.
- Maintain audit trails – scan, photocopy, file and archive as required.
- Investigate and resolve Debit balances on Vendor accounts.
- Assist with self-billing routines as required.
- Manage and resolve external supplier queries.
- Ensure relevant Vendor Forms are completed, authorised and filed.
- Assist with completion of credit applications for new suppliers.
- Maintain vendor records in Sage 200 and BankLine.
- Accurate and complete recording of VAT.
- VAT checks on new suppliers / contractors.
- Reconcile supplier statements.
- Generate weekly supplier payment runs.
- Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices.
- Assistance in other areas of the Finance department as and when required.
Suitable candidates should have the following:
- Strong background in Accounts Payable / Purchase Ledger focused roles
- Experience of accounting software such as Sage
- Comfortable in the use of Microsoft Office packages, particularly Excel.
