Description
An excellent opportunity for an Experienced Administration Assistant to join a well-established Occupational Health company.
Job Type: Full-Time, Permanent.
Salary: £22,000 – £24,000 Per Annum.
Location: Grangemouth, FK3.
Schedule: Monday – Friday, No Weekends.
Benefits: Competitive salary, pension & free parking.
About The Role:
The company recognise that the Administration Assistant is one of the most important roles within their business. We are looking for an individual who has at least 5 years administrative experience that can influence and help improve our administrative systems.
Primary Duties & Responsibilities Include:
* Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
* Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
* Provide administrative and clerical support, within the main Office and occasionally one of our off-site locations. In particular client appointments and the maintenance of the OH records and databases
* Co-ordinate/support the health surveillance recall programme for those clients who are required to be assessed
* Creating and preparing information/posters for health promotion events (blood pressure, men’s health, ladies health, mental health support)
* Process pre-employment health assessment forms, monitoring and actioning new email enquiries sent to the OH team (Scheduling office meetings between teams, managers).
* Ordering new office / medical equipment
* Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies
* Producing and monitoring KPI’s monthly and keeping ISO 9001 updated and attend annual audits
Candidate Key Skill Requirements:
* Microsoft Office 365 – knowledge on all MS applications; including Word, Excel, Access, PowerPoint, PC fundamentals and Cyber Security
* I.T – General I.T skills in computer literacy and previous administrative experience.
* Creative – creating professional advertising content, client information booklets, and posters
* Organisational – the ability to prioritise workload and work towards tight time frames and deadlines
* Responsibility – ability to acknowledge workload and take responsibility for objectives and to achieve goals
* Team Player – The most important aspect of this role is to have a good sense of humour and be an interactive member of our team
If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need
