Administrative Assistant

Administrative Assistant

Part-Time – 16 hours per week (with potential to increase)

Salary: £25,000 – £27,000 per annum on depending on experience (pro-rata will be applied)

Overview

Based in Witney, Oxfordshire, our client specialises in Electrical Contracting for heavy industrial projects in the water, utilities and energy sectors.

They are looking for a highly organised and detail-oriented Administrative Assistant who has some experience of Quality Management, Health and Safety, and/or Human Resources. The successful candidate will work closely with the Operations Director and provide administrative support to the team. This is a fantastic opportunity for an enthusiastic professional who wants to develop their career in a fast-paced environment. This is part-time position in their Witney office.

The chosen candidate will be required to work autonomously, have a strong sense of initiative and possess strong multi-tasking and organisational skills.

Key Responsibilities

Quality Management:

• Assist in maintaining the company’s Business Management System (BMS) documentation.
• Administrative support ahead of audits and inspections related to quality.
• Maintaining records of quality performance.
• Collaborate with team members to ensure quality goals are met.

Health and Safety:

• Assist with the implementation and maintenance of Health and Safety procedures.
• Track workplace incidents and accidents, reporting them according to company policy.
• Assist in the preparation for safety audits and inspections.
• Support the coordination of employee Health and Safety training programs.

Human Resources:

• Provide administrative support for HR functions, including recruitment, onboarding, and employee record management.
• Assist in maintaining and updating employee databases to support the scheduling of employee performance appraisals and training sessions.

General Administrative Duties:

• Provide general office support to staff across the departments.
• Maintain filing systems, ensuring all documentation is properly organised and accessible.
• Coordinate meetings and maintain calendars for management.

Key Skills:

• Proven experience in administrative support, preferably in Quality, Health and Safety, and/or HR functions.
• Proficiency in Microsoft Office Suite (Word; Excel).
• Excellent organisational and multitasking skills, with an eye for detail.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.

Training

As a business our client believes, continual training and development is key to job satisfaction and fulfilment. Full training of the business background, mandatory Health and Safety requirements as well as their products and services will be given, enabling the day-to-day tasks of the job to be more clearly understood. They would also be willing to invest in further professional training for the right candidate.

Hours and Days of Work, Holidays and Pay Day

They would be looking for the ideal candidate to start as soon as possible.

• 16 hours per week (with potential to increase).
• Holidays will be 28 days per annum (including bank holidays), increasing to 33 days after 5 years’ full service. This would be pro-rata based on contracted hours.
• Salary: £25,000 – £27,000 per annum on dependent on experience (pro-rata will be applied).
• Sick Pay
• You will be entitled to their generous company-contributory pension scheme after three months service.

Please note that ALL new employees are subject to a DBS (Disclosure and Barring Service) check on acceptance of a position within our client.

Please apply with your CV and a Cover Letter.

Closing Date for applications: 13th June 2025

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