Administrator

Location: (On-site) Prologis Park, Coventry, CV6 4BU
Type:
Full-Time ongoing contract, Monday – Friday 8am-4pm or 9am-5pm
Rate:
£12.21 per hour

MUST HAVE ADMIN EXPERIENCE

About the role:
Inspect and analyse client files, original legal documents and accounting material

Key Details:
– Pay: £12.21 per hour, Weekly
– Location: Coventry CV6
– Hours: 37.5 hours per week

Job Purpose:
To receive and process files/documents recovered from solicitors following the SRA’s intervention into a firm of solicitors. To received and process requests for files/ documents which may be held in the SRA’s intervention Archive.

Key Responsibilities:
As an Administrator you will need to have the ability to Inspect and analyse client files, original legal documents and accounting material recovered from Interventions – index onto database – as per procedures
* Receive, assess and acknowledge incoming documentation and direct appropriately
* Log incoming post onto our in-house database and create physical files
* Link incoming documents to existing applications and update records
* Interrogate databases and spreadsheets to locate information regarding interventions, requests and files and documents.
* Determine ownership of files and documents and the authority needed for the release
* To sift files and redact documents prior to release.
* Handle incoming telephone calls and emails from clients and solicitors, provide updates on cases and explain actions needed and reasons why
* Taking responsibility for chasing information and keeping clients updated.
* Support the intervention process
* As directed assist with loading and unloading of incoming and outgoing boxes and files
* Ensure any mechanical handling equipment is operated safely and securely
* Maintain accurate records and logbooks as per Capita’s instructions
* Sort files and maintain accurate filing systems in line with agreed processes
* Ensure all aspects of confidentiality are strictly observed
* Ability to comply with Health & Safety instructions and guidance
* Provide support as and when required to the Team Leader including any other tasks which will be in line with customer and business needs.
* Ensure all responsibilities to be carried out in line with local and company guidelines

Key Skills & Qualifications:
GCSE Maths and English
* Full UK Driving License – Willingness to Travel
* Good knowledge of MS office and a working knowledge of general IT systems
* Excellent communication skills both oral and written with the ability to communicate at all levels
* Excellent customer service skills – the ability to effectively communicate clearly with demanding customers
* Excellent attention to detail with the ability to work accurately under pressure and ‘right first time’ approach
* Excellent organisational skills, ability to prioritise work and multi-task
* Ability to work to tight deadlines
* Ability to follow processes and procedures
* Ability to work with minimal supervision on routine matters but recognise when escalation or further guidance is needed
* Ability to work as part of a team
* Ability to work flexibly in a changing environment with a ‘can do’ attitude with all tasks in line with customer and business requirements
* Experience of manual handling
* Ability to identify risks and apply health and safety procedures
* Flexibility with hours – may be required to work overtime

If you’re excited by the thought of becoming part of our team, get in touch. We’d love to hear from you

How to Apply:
‘To apply for this role, please complete the form below by filling out your name and contact details, and attaching your CV.’.

All applications will be subject to pre-employment and referencing checks, inclusive of paid for DBS.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

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