Description

Archives Officer – permanent

Your new company
Hays is working with a law firm in Central Bristol who are looking for an Archives Officer on a permanent basis. Due to the nature of the role, you will be required in the office full-time. Salary for the role is £25,000. Hours are Monday to Friday, 09:00-17:00. Duties of the role include:

  • Update the records management database with new files and deeds.
  • Coordinate and dispatch file and deed requests to off-site storage vendors.
  • Verify deliveries and maintain accurate order sheets and emails.
  • Handle file and box deliveries to/from fee-earners, ensuring compliance with agreed service levels.
  • Conduct floor walks and liaise with internal clients to ensure timely return of retrieved items to storage.
  • Perform various filing duties and maintain accurate data across relevant platforms.
  • Address discrepancies in box/deed schedules in collaboration with internal teams.
  • Prepare items for storage and produce the necessary labels.
  • Process file and deed retrieval requests via email, phone, and written communication within service-level agreements.
  • Search archive databases for items requiring retrieval.
  • Inspect items returned from storage suppliers for completeness.
  • Manage database checkouts for files before distribution.
  • Monitor and report key performance indicators (KPIs).
  • Verify quantities ordered from preferred storage suppliers.
  • Track delivered items by scanning them into the Records Management system.
  • Respond to all client enquiries regarding storage matters.

What you’ll need to succeed
Strong proficiency in I.T., demonstrating a solid understanding of relevant systems and tools.Familiarity with internal Records Management systems.Basic knowledge of external Records Management systems.Ability to work autonomously, showcasing initiative and self-direction.A highly organised, methodical, and structured approach to work, ensuring all daily tasks are thoroughly completed.What you’ll get in return

  • Salary reviewed annually
  • Generous bonus scheme
  • Up to 25 days holiday (rising to 28 days with service)
  • Salary sacrifice options to obtain up to a weeks extra holiday
  • Private medical insurance (extended to family with salary sacrifice)
  • Enhanced parental leave

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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