Description
Our client is currently recruiting for a Business Support Administrator. Based in Stirling, the role is on a permanent, full-time basis.
ROLE
To provide secretarial/administrative support to the Business Support Manager.
RESPONSIBILITIES
Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders etc (full training will be given at the onset)
Daily input into our project management system Union Square by creating and publishing documents as well as updating records (full training will be given at the onset)
Assist the Business Support Manager with credit control
Assist the Business Support Manager with the induction programme for all new employees
Arrange workstation assessments, ensuring staff have the necessary equipment
Order/ set up new hardware
Organise meetings, including preparing agendas, taking minutes and distributing relevant documents.
Monitor mailboxes and correspondence, including drafting and managing responses co-ordinating with colleagues as required.
Maintain and update all office records, files and databases.
Facilitate staff learning and development by sourcing and scheduling relevant training courses and updating training records.
Distribute updated Health and Safety information to all staff
Assist receptionist in answering/ transferring calls and taking messages
Assist receptionist in receiving clients/visitors and tea/coffee making
Assist receptionist with any general administration such as filing, preparing drawings, photocopying, filing etc
Technical Support
Scanning Consents and filing them electronically
Assisting with document uploads to various electronic filing platforms
Assisting with lodging Planning and Warrant applications
REQUIREMENTS
Experience providing administrative support in a fast-paced environment
Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors etc at all levels
Highly organised and proactive and able to work with minimum supervision
Demonstrable ability to work as part of a team
Excellent written communication skills and attention to detail
Proficient with the MS Office suite
