Description
We are looking to appoint one admin Assistant to provide temporary business support to various teams within the environment department. Working hours:- Monday to Friday starting between 8am-9am, working 37hours a week. Location:- at least 2 days a week working from our office in Trostre, Llanelli.
Main Purpose of Job
To provide efficient and effective range of business support functions to ensure that the Department’s aims and objectives are fully met and adhered to in accordance with the Authority’s financial regulations and policies. Key responsibilities
To provide financial and administrative support to contribute to the effectiveness of the Department • Process creditor & debtor payments for the Business Support unit to ensure the departments comply with financial regulations and performance targets.
To ensure the timely input of staff personnel records, to include staff absences and payroll data.
To ensure all systems are in place to comply with Audit requirements by maintenance of all appropriate financial and administrative records for the Department.
Preparation and creation of periodic management information reports as required by the line manager. • To accurately update computer systems and records with information, to ensure management information is accurate, up to date and produced on time.
Review, analyse and process all jobs and costing information to ensure management information is accurate, up-to-date and produced on time.
Liaise with contractors and clients where the need arises.
Advise managers of potential improvements in processes and systems that may be achieved to ensure the performance of the business units is continuously improving.
Monitor departmental and divisional mailboxes and calendars and respond in accordance with corporate policies.
Handle telephone calls when necessary to ensure a high standard of customer support is provided at all times.
To carry out general administration duties to include mail, typing, correspondence and filing systems.
Carry out any reasonable work related request to support line managers within the Department.
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