Complaints Handler

Complaints Handler

£25k p.a

Manchester City Centre (Fully on-site)

Monday-Friday, 9am-5pm

Job Purpose

To be responsible for the day-to-day management of Service Issues, being first point of contact for both client and internal teams to always ensure the highest level of service. Working for a International consultancy firm providing expert services in HR and Employment Law for Businesses across the UK, who have been providing these services for over 40 years and have huge growth plans in place.

Job Overview

This is a hands-on role with a real focus on delivering exceptional outcomes. You will manage all service issues in line with company SLA’s as a minimum requirement, ensuring customer expectations are managed at all times. You will maintain the highest level of professionalism, whilst focusing on quick and efficient solution whenever possible. As a Resolution Specialist communication is key to delivering a world class service both internally and externally.

Day-to-Day Responsibilities

• To be the key person for receiving client service issues

• To ensure that all client service issues whether verbal or written are acknowledged in line with the complaints procedure.
• To ensure that all client service issues are thoroughly investigated through discussion with the client and appropriate internal staff.
• To ensure that all client service issues are resolved in a timely manner and at all times focused on client resolution and retention.
• To understand all our client databases and systems in order to adequately investigate and respond to the client.

Key Skills

• Excellent attention to detail and problem solving skills
• Excellent standard of communication written and verbally
• Ability to manage your own time and workload confidently
• Be the first point of contact for both client and internal stakeholders.
• Be able to challenge and influence at a senior level
• Have a solution focused approach, keeping the client updated throughout, going above and beyond to resolve quickly and efficiently, within SLA.
• Collaborate and conduct regular meeting across the business to ensure high quality outcomes.
• Provide regular updates to the management team on progress.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Job Goals and Metrics

• Ensure all service issues are dealt within departmental SLA.
• 50% resolutions in 24 hours (not Technical)
• 50% resolutions in 72 hours (technical)
• Average of 30 cases rolling at any one time
• Average quality score of Minimum 3.75+
• Talk Time Minimum 3.5 hours
• Ensure regular updates to management showing trend analysis.
• Develop training and support tools to aid improvement.
• Have regular face to face catch ups with key departments.
• Maintain less than 5% RED as a team.
• Share successes and challenges within the business.

What is Required?

• A ‘can-do’ attitude, a thirst for knowledge and the ability to communicate knowledge effectively within the team.
• Ability to work in a fast paced environment.
• Strong time management skills.
• A dynamic and flexible approach, as well as the ability to work under pressure.

Why Join the Team?

This is a fantastic multi award winning place to work if you enjoy being exposed to a wide variety of customer service issues across all different sectors. The office is fast-paced and busy so we look for colleagues who have a positive and results focused attitude. Through training and development we make sure that everyone who works here has the resources they need to build their careers.

Benefits (and more)

• 25 days’ holiday, plus bank holidays
• Day off on your birthday
• Cash plan for you (and your children, if any)
• Holidays increase after 2- and 5-years’ service
• Contractual sick pay
• Private medical insurance after 5 years’ service
• Pension Plan and Life Insurance

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

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