Description

Wilhelmina Barns-Graham Trust: Finance & Office Manager Job Description

Services, Suppliers and Utilities

· Be the first point of contact for suppliers, utilities and services used by the Trust – dealing with all queries, negotiating contracts and ensuring correct billing etc.

· Take the lead on Trust carbon-usage and environmental monitoring procedures.

· Ensure procurement procedures are followed for all goods, equipment and services.

· Responsible for regular checking of all alarm systems, stairlift etc. Reading electricity and water meters.

· Packing and dispatch (to post office) of book and merchandise sales from online shop.

Bookkeeping and Credit Control

· Responsible for all bookkeeping duties using SAGE 50cloud Accounts Essentials including:

  • Recording all financial transactions
  • Maintain company ledgers
  • Raising sales invoices, maintaining the sales ledger and monitoring debtors
  • Arranging payment of and reconciling of purchase invoices and monitoring creditors
  • Generating quarterly VAT returns (and a detailed understanding of VAT & tax codes)
  • Reconciliations of all control accounts
  • Processing and submitting Gift Aid claim to HMRC
  • Monitoring cash flow and ensuring there are always sufficient funds for upcoming payments
  • Packing and posting purchased shop stock, recording usage and reconciling stock
  • Performing year end stocktake and updating SAGE where applicable
  • Maintain the fixed asset registers and posting depreciation journals
  • Preparation of quarterly and end-of-year management accounts, producing additional notes for Trustees meetings
  • Preparing information required for annual audit, liasing with Accountants as necessary
  • Providing administrative and clerical support in the office as needed
  • Prepare payments and accruels register for Accountants at year end
  • Maintaining petty cash
  • Making necessary PAYE payments to HMRC in a timely manner
  • Monitor NEST pensions online for actions
  • Monthly bank reconciliations

Requirements – minimum 3 years bookkeeper experience, including use of SAGE and EXCEL to a high level. Experience of charity and/or art sector and office management responsibilities, and membership of AAT an advantage.

Job Type: Part-time, Permanent

Part-time hours: 3 days per week (22.2 hours)

Salary: £18,600.00 per year

Benefits:

  • Company pension
  • Flexible working hours
  • Free parking

Work Location: In person at Edinburgh office