Description

Fleet Coordinator
Location: Warwick (Onsite)
Hours: Part-time (25 hours per week) or Full-time
Contract: Fixed-term until September 2025, with permanent positions available

About the Role

Are you an enthusiastic and proactive individual looking for a new challenge? We’re seeking a Fleet Coordinator to join our Fleet & Compliance Team, playing a vital role in managing our fleet of vans across the UK and Northern Ireland. You’ll ensure vehicles remain compliant, well-maintained, and cost-effective while prioritizing safety and delivering outstanding customer service.

Key Responsibilities

As a Fleet Coordinator, your role will involve:

  • Managing compliance processes across the service division.
  • Collecting and analyzing data from various sources (e.g., field HHTs, vehicle tracking devices) and presenting insights to management via monthly dashboards.
  • Preparing data for investigations and disciplinary reviews.
  • Monitoring engineer compliance with HHT systems.
  • Overseeing vehicle maintenance, servicing, and roadworthiness.
  • Building strong relationships with third-party suppliers.
  • Collating P11d payroll data annually for submission to HMRC.
  • Validating business/private mileage claims.
  • Supporting in-night engineer deliveries, ensuring SLA commitments are met.
  • Handling Gas Safe Registration and RIDDOR reporting.
  • Keeping fleet costs under control.
  • Collaborating with the Field Management Team to resolve emerging issues.
  • Ensuring fuel branding compliance.
  • Reporting non-conformance with company processes.
  • Onboarding and maintaining subcontractor contracts and registrations.
  • Monitoring driver behavior and advising on corrective actions.

What You’ll Need to Succeed

Essential:

  • Competency in Microsoft Excel for spreadsheet/data analysis (basic formulas).
  • A valid UK driving license (must be willing to drive a van when required).
  • A proactive, solution-oriented mindset.

Desirable:

  • Previous experience in fleet management.
  • Background in compliance roles.
  • Experience using a mobile workforce system.
  • Familiarity with vehicle tracking systems.

What We Offer

We provide a competitive salary package, including a variable incentive. Our benefits include:

  • Up to five weeks of annual leave, plus standard UK bank holidays.
  • The option to purchase extra holidays.
  • Income protection schemes.
  • A contributory pension plan.
  • Generous maternity, paternity, and sick pay schemes.
  • Staff discounts and more!

Both full-time and part-time positions are available, with opportunities for permanent contracts.

Ready to take on this exciting opportunity? Apply now and become a valued member of our Fleet & Compliance Team!

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