Description
Role overview
We are looking for an HR Administrator to support the Human Resources & Global Mobility department. You will act as the first point of contact for HR-related queries from employees and external partners.
Your main administrative duties include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides) and updating internal databases. The ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.
Ultimately, you should be able to ensure the HR department supports the employees while conforming to labour laws.
Main Responsibilities
* Documentation Management: Organise and maintain comprehensive personnel records, ensuring accuracy and confidentiality.
* Database Management: Update and manage internal HR databases, including records of leave (sick, maternity, etc.), ensuring data is current and accurate.
* Document Preparation: Prepare essential HR documents, new starter guides, and other related materials.
* Policy Review and Implementation: Assist in the revision and implementation of company policies, ensuring they align with current legal and organisational standards.
* HR Reporting: Generate regular reports on key HR metrics, such as employee turnover rates, to support data-driven decision-making.
* Employee Support: Respond to employee enquiries regarding HR-related matters, providing guidance and support as needed.
* Payroll Assistance: Collaborate with the payroll department by providing necessary employee information, including leave records and work schedules, to ensure accurate payroll processing.
* Fundraising Management: Support in the organisation and management of company fundraising events and ensure effective communication with all stakeholders.
* Compliance Management: Take ownership of the administration of compliance-related documents and certifications, ensuring the organisation meets all regulatory requirements, provide all required documentation to third party companies, used by the Company as required.
* Appraisal Administration: Assist with tracking and managing the appraisal process, ensuring timely completion and accurate record-keeping.
* Training Management: Record and manage training needs and associated costs for employees, as identified in their appraisal forms.
* Employee Relations: Maintain regular communication with senior management regarding employee benefits and policy updates, and effectively relay this information to staff.
* Office Management support – Raise IT requests for new starters, set up IT equipment for new starters, cover office management duties, during the Office Manager’s absence.
Person Specification
Qualifications:
* Educational Background: A minimum of 5 GCSEs (including Maths and English) at grade C/4 or above. An A-level or equivalent qualification in Business, Administration, or Human Resources is desirable. A CIPD Level 3 Foundation Certificate in HR Practice or working towards this qualification would be an advantage.
* HR Knowledge: Basic understanding of UK employment law, HR policies, and best practices is preferred. Familiarity with the role of HR within a UK-based organisation is beneficial.
Experience:
* Administrative Experience: Previous experience in an administrative or office support role, ideally within an HR department.
* Compliance Experience – Previous compliance experience is required, sense of autonomy, fast paced self-starter.
* HR Systems and Software: Experience with HR information systems (HRIS) or similar databases is a plus. Proficiency in Microsoft Office Suite, particularly Excel and Word, is required.
Personal Attributes:
* Attention to Detail: Meticulous with a strong focus on accuracy in all tasks.
* Proactive Attitude: A self-starter who takes initiative and is eager to learn and take on new responsibilities.
* Dependability: Reliable and consistent, with a strong sense of responsibility for completing assigned tasks.
* Adaptability: Flexible and able to adapt to changing priorities or tasks as required.
* Ethical Standards: High level of integrity and ethical standards in handling HR matters
