Description

Personal Assistant
Full Time, Term Time
Term Time Only Salary Up to £27,100 (doe)
Calne, Wiltshire

CMD Recruitment are proud to be partnering with our client in their search for a highly organised, proactive, and detail-oriented Personal Assistant. Our client is seeking an individual with exceptional administrative and communication skills, who thrives in a fast-paced environment and possesses the ability to handle sensitive information with utmost discretion.

As the Personal Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of the executive’s office and contribute to the effectiveness of the team. Your key responsibilities will include:

  • Act as the main point of contact, managing daily communications and independently following up on actions, demonstrating a strong understanding of company processes.
  • Proactively manage a complex diary, scheduling meetings, travel, and accommodation.
  • Develop agendas, accurately record minutes, and track follow-up tasks to meet deadlines.
  • Efficiently handle incoming communications, responding to queries professionally, even in challenging situations, using effective communication skills.
  • Provide comprehensive secretarial support, including drafting correspondence, taking minutes, and maintaining organised filing systems.
  • Support the wider team with enquiries and collaborate with administrative colleagues.
  • Lead the creation and maintenance of the company calendar, ensuring accuracy.
  • Draft clear and concise bulletins for staff, demonstrating strong literacy and attention to detail.
  • Collaborate with team members to ensure smooth planning of key events.
  • Assist with recruitment and interview processes as needed.

The successful candidate will possess:

  • A high standard of written communication, with the proven ability to minute discussions effectively, accurately, and appropriately, often handling time-sensitive information.
  • Excellent personal organisation and time management skills, with a demonstrable ability to meet deadlines promptly.
  • The capacity to manage conflicting work pressures and effectively prioritise tasks.
  • A high standard of verbal communication skills.
  • A high level of personal responsibility and a commitment to maintaining strict confidentiality.
  • Strong record-keeping abilities.
  • Full conversancy with IT and a high level of competence in using word processing, email, and spreadsheet applications.
  • Proven experience in a Personal Assistant or equivalent role.

The hours of work for this role are Monday to Friday, 8.00am to 4.00pm with a 30 minute lunch break.

Successful candidates will be contacted within 7 working days of their applications, should you not hear from us within this time, please assume that your application was unsuccessful.

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