Description
Honeycomb Jobs is delighted to be working with our public sector client, to recruit a Personal Assistant for temporary contract based in Belfast. The Client – Our quasi-public sector client is an organisation who is responsible for the development of tourism products and experiences across Northern Ireland. The Role: This credible position will work as part of the Executive Support Team, the Personal Assistant will provide full PA support to members of the Executive Leadership Team and Board. Duties will include but will not be limited to: Managing director's diaries and liaise with internal and external stakeholders, as well as coordinating steering groups and cross organisational meetings. Join divisional meetings to note actions and stay informed of work priorities across the Division. Make arrangements for meetings – physical/hybrid/virtual, including booking meeting space or setting up MS Teams links, and circulating papers in advance. Make all travel and transport arrangements for Directors which will occasionally involve UK and/or international travel. Prepare expenses paperwork for Directors in line with the organisation's financial policies, procedures, and governance. Provide support to Sub-Committees of the Board when required. Assist in the arrangements for Board meetings / dinners / events, including approaching venues for quotations. The Person As the successful candidate you will have the following background and experience: Essential: Passes in two subjects at Level Three or Equivalent (e.g. A-Level) and passes in English and Mathematics at Level Two or equivalent (e.g. GCSE Grade C) as detailed in the qualification framework overleaf. WITH A minimum of 1 years' experience providing a high-level of administrative support in a professional environment. OR Passes in English and Mathematics at Level Two or equivalent (e.g. GCSE Grade C) as detailed in the qualification framework overleaf. WITH A minimum of 3 years' experience providing a high-level of administrative support in a professional environment. AND Communication skills (oral and written) including managing calls – screening, prioritising and responding to enquiries. Organisational skills and the ability to manage changing priorities within tight deadlines while ensuring quality output and delivery of results. Ability to build and maintain strong, positive, co-operative, and professional relationships Ability to successfully engage with stakeholders/customers, both internal and external. Analytical skills including the ability to efficiently gather, analyse, and communicate information and advice to others in a structured and coherent manner. The ability to preserve confidentiality, maintain a professional approach when dealing with sensitive issues or high-profile persons and employ tact, diplomacy, and discretion at all times. IT and Computer Literacy, particularly the Microsoft Office suite. Desired: Experience of recording and producing high quality minutes of meetings. To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on . If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs ** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. ** Skills: Personal assistant secretary administrator executive officer executive assistant senior administrator public sector
