Property Administration

Property Management

• Raising contracts for the various sites under management.
• To assist with raising work orders for reactive works on some sites.
• Mail-merges primarily for section 20 process but also for ad hoc communications to lessees.
• o track the process of section 20’s and to advise PM when the next stage is due.
• Supporting sites with online ordering.
• Monitor office stationery supplies and order as necessary.
• Take post to post office.
• Track insurance claims, keep in contact with site teams for updates so that the insurance settlement can be reconciled with the accounts.
• Creating newsletters for sites on a regular basis
• Assisting MD with marketing, sending leaflets and keeping a record of when and to whom material sent.
• Posting company achievements to Linkedin.
• Monitoring generic emails and distributing accordingly.

Lettings Management

• To assist in uploading Landlords and tenants to MRI/Qube software
• Assist Lettings Manager with uploading available properties to Rightmove.
• Onboard tenants using Rightmove portal.
• Raise rent demands.
• Produce landlord statements and pass funds to Landlord.
• Diarise pertinent dates.
• Assist Lettings Manager booking check in and check outs.
• Assist Lettings Manager with maintenance and repairs of rented properties.

Requirements

• To familiarise yourself with the portfolio and to understand the type of buildings managed.
• To familiarise yourself with the key Client’s and to ensure they are treated with an excellent level of customer service.

Education/Qualification/Skill

• Experience in the property Industry, either block management, lettings, or surveying.
• Must understand the demands set within a service sector and so have a strong customer focus.
• Must be well organised, well always presented with a good telephone manner and strong interpersonal skills.
• A strong drive to succeed under pressure.
• A good knowledge of Microsoft Office in particular Word and Excel and PowerPoint.

Other Experience

• 2 years Previous Administrative experience
• Proven experience with Microsoft office. A good knowledge of PowerPoint would be an advantage. Use of the MRI Qube is useful but not essential.

Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion.

Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Nouvo Recruitment (London) Ltd wishes you the best of luck in your job search. Nouvo Recruitment (London) Ltd operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.