Description

Job Title: Purchasing Coordinator

Overview:
We are seeking a detail-oriented and proactive Purchasing Coordinator to oversee and manage our clients purchasing process. The successful candidate will be responsible for raising purchase orders, liaising with suppliers, tracking production and delivery timelines, and following up on payments. In addition, the role involves preparing necessary reports in collaboration with the Finance department.

Hours of work:

Monday to Friday: Hours to be confirmed at interview stage

Salary:

£27,000 – £28,000 per annum.

Key Responsibilities:

  • Raise Purchase Orders (PO):

    • Create and process purchase orders, ensuring all details are accurate and clear.
    • Send purchase orders to suppliers for confirmation.

  • Supplier Communication:

    • Liaise with suppliers to confirm product availability and negotiate pricing.
    • Establish and confirm production and delivery timelines.

  • Production & Delivery Coordination:

    • Monitor production schedules.
    • Follow up with suppliers to ensure that deliveries are made on time and in full.

  • Supplier Follow-Ups:

    • Maintain regular communication with suppliers to resolve any delays or issues.
    • Escalate concerns as necessary.

  • Payment Follow-Ups:

    • Monitor the status of payments.
    • Collaborate with the Finance department and suppliers to ensure timely payment processing.

  • Reporting & Documentation:

    • Prepare and maintain procurement-related reports, including purchase order status, payment schedules, and inventory reports.
    • Keep accurate records of all purchasing activities, supplier communications, and financial transactions to ensure compliance and transparency.

  • Inventory Management:

    • Work closely with the inventory team to track stock levels.
    • Place reorders as needed to avoid shortages.

  • Process Improvement:

    • Continuously assess and recommend improvements to procurement processes to enhance efficiency and cost-effectiveness.

  • Compliance & Documentation:

    • Ensure that all procurement activities are compliant with company policies, procedures, and relevant legal/regulatory requirements.

Skills and Qualifications:

  • Proven experience in purchasing, procurement, or supply chain coordination.
  • Strong communication skills to maintain positive supplier relationships.
  • High level of attention to detail and accuracy.
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Excel, Word, etc.) and experience with procurement or ERP systems (e.g., SAP Business One).
  • Ability to work collaboratively in a cross-functional team environment.
  • Strong problem-solving skills and the ability to resolve issues effectively.
  • A proactive, results-driven attitude with a focus on continuous improvement.

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