Sales & Purchase Ledger Assistant

1. Accurately generate sundry debtor invoices in compliance with College procedures and timelines.
2. Proactively chase outstanding invoices, maintaining clear communication with customers to ensure timely payments.
3. Accurately allocate customer payments to corresponding invoices in the sales ledger.
4. Monitor and manage outstanding debts, escalating issues as necessary to ensure effective credit control.
5. Liaise with external debt collection agencies as required to facilitate the recovery of overdue amounts.

Purchase Ledger (Accounts Payable)

1. Process supplier purchase orders (POs) and invoices promptly, ensuring correct matching to commitments.
2. Communicate with suppliers to resolve invoice discrepancies and maintain accurate account records.
3. Reconcile supplier accounts and process credit notes where required.
4. Prepare supplier payment runs, including BACS payments, for approval in line with the College’s Financial Regulations.
5. Monitor and manage the accounts payable email inbox, ensuring queries are addressed and directed appropriately.

General Finance Support

1. Perform monthly reconciliations of sales and purchase ledger control accounts, ensuring accuracy and compliance with deadlines.
2. Assist with the processing of financial journals, including accruals and prepayments, to support month-end reporting.
3. Contribute to the preparation of financial records and schedules for internal and external audits.
4. Ensure adherence to the College’s Financial Regulations, safeguarding policies, and equality standards in all financial activities.

Team Support & Additional Responsibilities

1. Provide cover for colleagues during absences and support general finance tasks as required by the Senior Finance Officer.
2. Assist in the continuous improvement of processes and systems to enhance efficiency and accuracy within the finance department.
3. Actively participate in College-wide events, such as open days and enrolment activities, as required.

Because education matters. Dovetail and Slate Limited (11351060) acts as an Employment Agency.