Description

About the role

We are seeking an enthusiastic team administrator to join our small, friendly and relaxed team at SCONUL, the professional association for academic and research libraries. The team currently works one to two days a week from our modern offices close to Euston station and the remainder of the week from home.

You will be responsible for providing administrative support across all aspects of the organisation’s work, including diary management, the organisation of meetings and supporting the delivery of the SCONUL Access Scheme. It’s a role that provides scope for autonomy and to become involved in the full range of the organisation’s work and to develop a broad set of skills.

We are looking with someone with relevant office or administration experience who is well organised and with strong communication and IT skills. The role would suit someone who is self-motivated, flexible and happy to take the initiative.

This is a permanent post. Excellent benefits are offered that include 30-day holiday allowance, defined benefit pension scheme, support with learning and development and season ticket loan after probation.

SCONUL is committed to fostering greater diversity in the library community and has an active programme promoting equity, diversity and inclusion across our member libraries. The same applies to the SCONUL office team and we welcome applications from people of all backgrounds, particularly encouraging applications from the global majority.

Starting salary: £25,462

Employer: SCONUL (The Society of College, National and University Libraries), 94 Euston Street, London NW1 2HA

Contract: The Team Administrator post is a permanent position. We are happy to accept applications for those seeking full time positions or from more experienced candidates seeking a part-time position.

Location: This post is based up to two days a week at SCONUL’s London office with the remainder of the time working from home. It will also involve occasional travel to other sites.

References: Appointment is subject to receipt of satisfactory references.

Job description

Reporting to the Deputy Director and working closely with the Project Manager and SCONUL Co-ordinator, the successful candidate will be responsible for:

  • Organising the schedule of meetings for the SCONUL Board and SCONUL working Groups.
  • Managing the diary of the Executive Director.
  • Supporting the delivery of the SCONUL Access Scheme including:
    • answering routine queries from Access Scheme users, applicants and university administrators
    • providing SCONUL Access contacts with timely and relevant information about the scheme
    • providing routine technical support to applicants and university contacts responsible for processing applications and refer potentially more complex or disruptive technical problems
    • drafting changes to website content to reflect the scheme’s current practice and procedures.
  • Supporting the delivery of SCONUL events including:
    • drafting and following up invitations to speakers and other participants with support from the Project Manager
    • managing and processing events registrations
    • booking accommodation and travel arrangements when required
    • production of event documentation
    • helping to manage events on site, including briefing and managing colleagues, volunteers, and external suppliers, supporting, advising and directing event participants.
  • Processing invoices and other office paperwork.
  • Answering general queries from members and students phoned into the office.
  • Uploading content onto the SCONUL website and helping keep the content up to date.

Skills and experience required

The ideal candidate will relish the opportunity of working as part of a small dynamic team and be an outgoing, flexible individual with a can-do attitude who enjoys engaging with members.

Essential:

  • previous experience of office administration or equivalent.
  • strong interpersonal and presentation skills
  • customer service skills including a positive, customer-focused approach
  • strong organisational skills and an eye for detail
  • excellent written skills in relation to the production of letters and other documents.
  • a high level of IT literacy
  • proven ability to work as both a team member and autonomously
  • willingness to engage with SCONUL’s purpose and mission, and with the needs and aims of our members
  • demonstrable experience of managing a diverse workload; being able to prioritise work and working under pressure.

Desirable:

  • experience of organising diaries
  • experience of organising events
  • experience of using Sage
  • experience of working with websites.

How to apply:

Please apply with a single document incorporating a written statement and CV by close of play on 20 January. The statement of no more than 1000 words should explain why you believe you have the skills and experience to fulfil this role.

Interviews will be held on Wednesday 29 January, please do confirm in your application if you are able to attend on this date.

The interview will also include a short writing exercise.

Due to the high volume of CV’s we anticipate receiving, we can only respond to successful candidates.